JOB TITLE
ADMINISTRATION EXECUTIVE
Department: Administration
Category: Non-Teaching Staff (NTS)
Reporting To: Principal / Campus Administrator / Management
Location: Velammal Nexus Campus
JOB SUMMARY
The Administration Executive is responsible for supporting the overall administrative and operational activities of the campus by coordinating with students, parents, staff, vendors, and management. The role involves office administration, documentation, typing, front office support, admissions coordination, records management, public relations, and campus operational assistance to ensure the smooth functioning of the institution.
KEY RESPONSIBILITIES
1. ADMINISTRATION
- Manage day-to-day administrative operations of the campus.
- Coordinate with various departments for smooth functioning.
- Maintain office records, registers, and documentation.
- Prepare reports, letters, circulars, notices, and official correspondence.
- Ensure proper filing and record management.
2. DOCUMENTATION & TYPING
- Prepare official letters and correspondence.
- Type examination papers, circulars, certificates, reports, and notices.
- Perform data entry and document preparation.
- Maintain digital records and databases.
- Ensure accuracy and confidentiality of official documents.
3. OFFICE ASSISTANCE
- Assist the Principal and Administration Department.
- Handle inward and outward correspondence.
- Coordinate meetings and appointments.
- Maintain office files and stationery.
- Support daily office activities.
4. FRONT OFFICE & RECEPTION
- Receive visitors, parents, and students professionally.
- Handle enquiries and provide necessary guidance.
- Manage incoming phone calls and emails.
- Coordinate appointments with school authorities.
- Maintain visitor records.
5. PUBLIC RELATIONS (PRO)
- Coordinate with prospective parents regarding admissions.
- Handle admission enquiries and follow-ups.
- Maintain positive relationships with parents and visitors.
- Assist in organizing school events and promotional activities.
- Support branding and public communication initiatives.
6. CAMPUS OPERATIONS
- Coordinate housekeeping, security, transport, maintenance, and support staff.
- Monitor campus cleanliness and infrastructure.
- Coordinate repair and maintenance activities.
- Support school functions, examinations, and events.
- Ensure smooth day-to-day campus operations.
7. PURCHASE & INVENTORY
- Maintain stock and inventory records.
- Coordinate purchase requirements.
- Follow up with vendors.
- Maintain asset records.
- Verify materials received.
8. STUDENT & STAFF RECORDS
- Maintain student and staff databases.
- Update records in ERP/CMS systems.
- Prepare required reports.
- Ensure confidentiality of records.
9. ERP / CMS OPERATIONS
- Update CMS/ERP information.
- Maintain student and staff data.
- Generate reports as required.
- Support digital documentation.
10. EVENT COORDINATION
- Assist in organizing school programmes.
- Coordinate logistics.
- Arrange venue requirements.
- Support examination and event management.
DESIRED SKILLS
- Administrative Coordination
- Excellent Typing Skills (English & Tamil preferred)
- MS Word
- MS Excel
- PowerPoint
- Email Drafting
- Documentation
- Filing
- Record Management
- Communication Skills
- Customer Service
- Public Relations
- Time Management
- Multitasking
- Vendor Coordination
- Team Coordination
- Report Preparation
EDUCATIONAL QUALIFICATION
Any Graduate
Preferred
- B.Com
- BBA
- BA
- B.Sc
- MBA
- M.Com
EXPERIENCE
- 0–10+ Years
- Freshers with good communication and computer knowledge may also apply.
- Experience in schools or educational institutions will be an added advantage.
PREFERRED KNOWLEDGE
- School Administration
- Front Office Management
- Admissions Process
- Office Administration
- Data Entry
- Documentation
- ERP/CMS Software
- Inventory Management
- Purchase Coordination
PERSONAL ATTRIBUTES
- Positive Attitude
- Professional Appearance
- Strong Communication Skills
- Customer-Centric Approach
- Team Player
- Ability to Work Under Pressure
- Good Organizational Skills
- Quick Learner
- Responsible & Trustworthy
- High Level of Confidentiality
